Emerald Coast Catering, Inc -- Final Guest Count

Emerald Coast Catering
Full Service Event Design
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  Friday February 24. 2017  

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Final Menu Selection & Final Guest Count

When? Your special day is around the corner and we need your final menu and final guest count.

Why? The reason we need the final guest count is so we can plan.
We must order the food; staff the kitchen prep crew, install crew & service crew; if there are any rental items we must match the furniture rentals and linens to the final guest count.

We are very detailed oriented, as our goal is to provide you with a flawless wedding, allowing you the luxury of being the bride/groom, host and guest!  Should you not inform us ahead about ALL activities planned for the evening, we cannot be held responsible for any problems concerning those items not on the timeline.

The final guest count is NOT subject to reduction.  Should you have less people attend than planned, we will place any left over food in your refrigerator for a midnight raid!

Then what?  Once you submit this form we will revise your estimate and forward it to you.
Upon receipt of the revision, please carefully review all notes, questions and items included to determine if there are any errors. If so, notify us immediately so we can adjust the invoice.

Any changes, additions &/or additional guests that you wish to add after the final guest count is submitted will be billed to a separate invoice, payable prior to your event.

For an unforseen reason, last minute adjustments and the like, will be billed to a post-event invoice, payable within 10 days of the event.  If we do not receive either a check or permission to charge to the credit card on file, the outstanding balance will automatically be billed to your card, per the Terms of Service.

If this is a destination wedding and you have arrived on the Emerald Coast only to realize you have forgotten something or wish to add something, please let us know and we will do everything in our power to make it happen! We are looking forward to your special day and want to thank you again for placing your trust in us.

No worries, it will be a "delicious event"!
Chef Gary & Staff


Children Meals: Not available for Package or Economy events.  Below you will see a request for guest count.  Please note that children 9 years of age and under are allowed to dine at half price off the adult menu. This is available for parties of 40 or more total guests and not more than 10% of the total guest count. You may also you may elect to serve children 9 and under a children's meal. 

Vendors: Not available for Economy events, should be included with packages. Vendors are working vendors who dine out of our kitchen tent and do not sit with the guests and are charged half price for main meal!  We suggest you encourage your vendors to forego the hors d'oeuvres as they will be served a meal from the kitchen tent. Vendors can be photographers, videographers, musicians, DJ's, wedding coordinators, ministers, etc.

After this form is submitted, you may increase your guest count, but cannot lower it.  Should the quantity of staffing, rental furniture, chairs, etc, need to be increased due to an increase in the guest count after the final guest count is due, there will be a small service charge for administrative and planning adjustments, as it can get quite hectic trying to juggle rental orders, staffing adjustments, etc. close to the event.  So try to give us an accurate final guest count 30 days ahead of the wedding festivities!

Remember, if your guest count goes down in actual attendance, we still bring the amount of food for which we were contracted.  We always bring "go boxes" to leave leftovers for you to enjoy at your leisure, should the venue allow.  If it is not a rental home, please designate someone to be responsible for getting the leftovers from the staff after the meal service ends.  If you are serving hors d'oeuvres, we save a plate of them for the bride and groom to enjoy after they have post-ceremony photographs taken.

Questions on your estimate: Please review the last estimate we sent to you and answer all questions posed. This will help us create your perfect event!

This is a secure page and thus requires you enter the security code displayed at the bottom of the questionnaire. 

Use this form if you have secured the date and are 30 days out from their wedding or party.


* (Required) Wedding Date:
* (Required) Last name of bride:
* (Required) Last name of groom:
* (Required) Adults: # of adults (including bridal party AND bride & groom):
KIDS: # of kids UNDER 9 dining on adult menu (Luxe menus only):
OR # of kids UNDER 9 dining on kids` menu (Luxe menus only):
* (Required) VENDORS: # of vendors (excluding our staff) not included on guest list nor dining with guests, please do not include friends attending wedding who are providing services!:
* (Required) Grand total of guests (adults + kids):
Menu choices not previously selected OR changes and additions:
Any other changes or additions that vary from the most recent estimate:
* (Required) Name bride will use after marriage:
* (Required) Email bride will use after marriage if different than now:
If we are providing cake stand, please indicate SHAPE of cake, SIZE of bottom cake tier, size of cake delivery BOARD:
If you wish to add rental glassware, please indicate type and quantity (wine, martini, champagne flutes, etc.):
Indicate any other items you wish to add:
If you have not provided any of the following items in your time line, please do so now. Event start and end are required. Guests arrival to ceremony location:
Ceremony start time:
Ceremony end time:
Where will the guests gather prior to ceremony:
Do you wish to serve anytying to guests prior to ceremony? If so, what:
* (Required) Reception start time:
First dance time:
Cake cutting time:
Other activities planned and time(s):
* (Required) Photographer`s name & contact info:
* (Required) Florist`s name & contact info:
Any other vendors & their contact info:
* (Required) Event end time:
You should receive an email confirmation upon submission of this form. If you do not, cyberspace has grabbed it and you must resubmit!:

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Chef Gary Serafin owned Jamie's Wine Bar & Restaurant for seventeen years, serving fine-dining menus with a stellar wine list.  The Pensacola, Florida restaurant was one of the first in the Florida Panhandle to receive the prestigious Wine Spectator "Award of Excellence" & one of the first to be listed "Top 100 Restaurants" by Florida Trend Magazine with recipes published in numerous journals and cookbooks.  Thirty years of creating fine-dining menus coupled with the last eleven in catering ensure the quality of food, presentation, & high level of service you will receive from Emerald Coast Catering!  Custom menu requests are welcome.

We are proud that "The Knot" has presented us with their Best Caterer of North Florida award so many times we have been inducted into The Knot Hall of Fame! We have also received Wedding Wire's coveted Brides Choice Award. Thank you to all of our brides for voting on these awards!

Chef Serafin has now opened 30-A Gourmet, delivering restaurant quality meals to your door! 
Heat, plate & enjoy!  To see 30-A Gourmet menus and to order please visit the website,

Copyright (c) 2004-2013, Emerald Coast Catering, Inc. All Rights Reserved.

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Dept of Bus & Prof Reg, Div of Hotels & Restaurants, Lic. # CAT7601843

Emerald Coast Catering, Inc.
3906 Hwy 98 W, Ste 40, Santa Rosa Beach, FL 32459
Destination Wedding Specialists